Job Title:         Director of Finance & Administration                                                                     May 2023

Summary:

The Director of Finance & Administration will be a strategic thought-partner and report to the Executive Director (ED).  A successful candidate will be responsible for budget management, financial analysis, payroll, forecasting, accounts payable, grant tracking, federal grant payables, monthly sales tax reporting, employee benefit allocations, communication with auditors, and financial reporting. Key areas within the human resources department will also be managed by the Director of Finance & Administration, including policy and procedure compliance and ongoing maintenance of HR practices.

Responsibilities:

Financial Management

·         Recommend and implement systems, policies, procedures, and controls which assure that the organization’s financial operation functions efficiently and effectively; is designed to account accurately for various grantors and funding streams; and complies with Federal, State, local and any other financial, tax reporting and regulatory requirements.

·         Oversee and manage the general accounting functions, including but not limited to: fund and grant accounting, payroll, cash management, payables, receivables, payroll, purchasing, procurement, general ledger.

·         Create/monitor/audit monthly and annual operating budgets.

·         Ensure appropriate use and allocation of funds according to donor restrictions to various departments.

·         Prepare, review and analyze monthly financial statements to ensure accuracy and completeness.

·         Update and implement all necessary business policies and accounting practices; continually review and update the organizations overall policy and procedures as the organization grows.

·         Effectively communicate and present financial matters to senior management.

Human Resources and Administration

·         Participate in the development and support of the company’s strategic plans.

·         Evaluate, monitor and recommend all types of insurance, making sure they meet the needs of the organization.

·         Maintain official records and documents and ensure compliance with all city, county, state, and federal regulations.

·         Maintain an ongoing payroll analysis for scenario planning and/or changes in personnel.

·         Oversee HR functions including onboarding, background checks, benefits and training on policies and procedures.

·         Oversee administrative functions to ensure efficient and consistent operations as the organization changes.

·         Performs other duties as assigned.

Qualifications:

·         Minimum 5 years of experience in a senior accounting or financial management role.

·         Strong interpersonal and communication skills.

·         Impeccable analytical and organizational skills.

·         Self-motivated and self-directed.

·         Proficient in Microsoft Word, Excel, and Quick Books.

·         Highly organized, able to manage multiple tasks, and think innovatively.

·         Ability to work closely with a senior management team