Director of Operations Duties and Responsibilities

Reports to: President/CEO

Status: Exempt, Full-time

Salary Range: $75,000 – $85,000 – commensurate with experience level.

Organization and Position Profile: The Consortium of Florida Education Foundations (Consortium) is
a dynamic, fast-paced, entrepreneurial, and collaborative nonprofit membership organization driven by
the belief that strong local education foundations are essential for communities to close opportunity
gaps and ensure educational success for the 3 million students in Florida’s public schools. The
mission of the Consortium is to connect individuals, organizations, and financial resources to build
the capacity and impact of member local education foundations in the state’s 67 countywide school
districts.

The Director of Operations play a pivotal role in driving success by providing strategic support to the
President/CEO and operational and financial oversight to ensure the smooth functioning of all
aspects of the organization. Collaboration with other team members is key as the Director of
Operations will work closely with member-facing and programmatic teams to provide logistical
support for the Consortium’s mission-related activities. The Director of Operations is responsible for
fostering a positive and inclusive work environment, partnering with, and supporting the CEO to attract
and retain top talent, managing financial matters for the organization, and developing policies and
procedures that promote employee well-being and organizational effectiveness.

Duties and Responsibilities:

Leadership and Management

• Manage the day-to-day operations of the Consortium, providing direction and direct support to Accounting and Grant Compliance Coordinator and Administrative and Database Coordinator.
• Develop, implement and monitor all operational strategies, policies, processes, and
  procedures to optimize efficiency and effectiveness.
• Ensure compliance with legal and regulatory requirements, including tax filings, insurance, and
  corporate governance.
• Proactively research business solutions and make recommendations to the President/CEO to
  ensure strong organizational operations.
• Schedule, plan, and staff the Finance, Audit and Compensation Committees. Facilitate the
  member CFO Learning Community.
• Schedule and coordinate annual performance reviews for all ongoing consultants/contractors
  in consultation with appropriate staff and committee members.
• In the absence of the President/CEO, act as an intermediary to the Board of Directors.

Financial and Operations

• Prepare monthly payables and oversee staff or contract accountant, ensuring strong
  accounting systems are in place and policies are implemented.
• Prepare and monitor all program budgets and allocation of expenditures to grants.
• Manage the annual audit and IRS Form 900 process along with other major grant compliance
  reporting such as the FLDOE Form 399 with support from staff or contract accountant.
• Streamline and maximize all operating and database systems (CRM, Project Management),
  staying current on leading solutions, seeking input from team and ensuring successful
  implementation by team.
• Identify and mitigate operational risks, implementing controls and procedures to safeguard
  organizational assets and reputation.
• Ensure all operating, financial, and member policies of the Consortium, as well as all
  accounting-related laws, are followed.
• Maintain segregation of duties and cybersecurity procedures and protocols in consultation
  with the Audit firm.
• Maintain up-to-date log ins, account numbers and key contact information in secure manner –
  both general information for all staff and confidential information for President/CEO.
• Collaborate with President/CEO on budget development and financial planning processes, ensuring alignment with organizational priorities and goals.
• Provide strategic financial recommendations to the President/CEO and Finance Committee and implement approved plans.
• Monitor financial performance and provide analysis to support decision-making and budget management, overseeing all banking and investment management relationships.
• Negotiate, manage and evaluate all bids, contracts and leases. Engage legal counsel when necessary.
• Select and monitor the performance of professional IT consultants, including network, equipment, and software solutions, ensuring staff is appropriately supported and trained.
• Provide timely troubleshooting support when needed.

Human Resources

• Develop and implement internal operating procedures including project management systems,
  seeking input from team and ensuring all have adequate training and support.
• Act as primary liaison to professional HR consultant and employee benefit providers, ensuring
  Consortium policies and procedures are followed and compliance with legal requirements.
• Facilitate staff communication and effective workflow through scheduling weekly, monthly
  and quarterly team sessions in consultation with President/CEO.
• Manage all payroll and employee relations matters, including timesheet verification and input,
  participation in benefits programs, following organizational policies and applicable laws.
• Develop job descriptions, ensure competitive salaries/employment practices, seeking input
  from Professional HR firm, compensation studies and President/CEO.
• Lead recruitment efforts, including job postings, candidate screening, and interviewing.
• Develop and implement onboarding processes to ensure smooth integration of new hires into the organization.
• Support President/CEO and Directors in establishing professional development goals and providing consistent performance assessments for all staff in compliance with Consortium policies and leading practices, in consultation with HR consultant.
• Champion diversity, equity, and inclusion initiatives, fostering a workplace culture that values and celebrates the contributions of all employees.

Perform other duties as assigned by the President/CEO.

Key Attributes and Qualifications of the Ideal Candidate:

• Self-starter with exceptional communication skills who maintains high professionalism and
  integrity in all interactions.
• Demonstrates strong leadership abilities with the capacity to inspire and motivate staff
  members.
• Proactively seeks solutions, new challenges and opportunities for growth.
• Utilizes strong critical thinking and problem-solving skills that are essential to success.
• Easily adapts to changing priorities and demands, prioritizes effectively, and works effectively
  with a team.
• At least ten years of experience in nonprofit management, operations, and/or human
  resources management, along with several years of supervisory experience.
• Hold a bachelor’s degree in business, organizational development, public administration or
  other appropriate field.
• Experienced user of MS Office, Outlook, Word and Excel.
• Knowledge of technology trends and solutions, experience oversight of IT systems and
  contractors.
• Experience in working with staff in hybrid or virtual work environments
• Willingness to travel within the state of Florida (reimbursed per Consortium policies).

Salary Range: $75,000 – $85,000 – commensurate with experience level.

The Consortium provides a generous PTO/holiday system, access to health benefits, and a 401K with annual employer
contribution, subject to length of employment/vesting terms.

Offices are based in Gainesville. Potential for hybrid work arrangement.
Submit resume and cover letter to info@cfef.net by 9/20/24