Community Foundation of Tampa Bay Seeks Proposals for Mary Petro Fund for Food and Medicine

Lorraine Faithful News

The Community Foundation of Tampa Bay is seeking proposals from tax-exempt organizations interested in administering the Mary Petro Fund for Food and Medicine, which generates about $100,000 annually in funding to provide food and medicine to low-income residents of Sun City Center.

Submission deadline is Feb. 21. Details are below. You also can print a copy of the RFP here.

Questions regarding this RFP should be directed to:

Matt Spence
Vice President, Community Impact

mspence@cftampabay.org

Jo Bull
Director of Operations

jbull@cftampabay.org
REQUEST FOR PROPOSAL
ADMINISTRATION OF THE MARY PETRO FUND

The COMMUNITY FOUNDATION OF TAMPA BAY requests that your tax-exempt organization operating in South Hillsborough County make a proposal for your services to administer the Mary Petro Fund of the Community Foundation of Tampa Bay. In order for your proposal to be considered, your proposal must be submitted on or before February 21, 2018. Your proposal should be limited to no more than 5 pages. Please attach a detailed program budget (does not count against the page limit.)

Mary Petro, a resident of Sun City Center, Florida established an endowment fund prior to her death in 2009 with the Community Foundation of Tampa Bay (“Community Foundation”). The purpose of the fund is to provide food and medicine to the residents of Sun City Center (including Kings Point) who are in dire need for assistance and who have made every effort to be self-supporting. She created the fund as a safety net for residents who need additional assistance who have lost or expended their assets during retirement.

The United Community Church of Sun City Center, now known as the South Shore United Church of Christ, was awarded the initial contract to develop and administer a program for the fund in 2011 and continues to administer the program. While the Community Foundation is grateful for the services of the United Community Church of Sun City Center, the Board of Trustees of the Foundation has decided in accordance with good business practices to seek proposals from tax exempt organizations (charitable or religious organizations) and to revisit the design and delivery of services to the needy residents in keeping with Mrs. Petro’s vision.

Your organization would administer the delivery of services and receive a monthly allocation from the Mary Petro Endowment Fund at the Community Foundation. Distribution amounts are determined annually based on fund balance as of December 31 of the previous year. An approximate monthly distribution of $8,500 can be expected in the fiscal year beginning July 1, 2018. The South Shore Council of the Community Foundation provides oversight of the program and will appoint a member of the South Shore Council as liaison to the organization receiving funds.

1. Timeline

a. Requests for Proposals Released    January 11, 2018 
b. Deadline for Receipt of Proposals    February 21, 2018
c. Program Start Date                          July 1, 2018

2. Expectations

A contract to administer the Mary Petro Fund will be awarded based on the information presented in the proposals received. We will award contracts based on the proposal determined to be the most beneficial to the needy residents of Sun City Center in keeping with the Mrs. Petro’s intentions. A variety of factors will be considered. The Community Foundation reserves the right to award more than one contract if it determines that the community can be better served by doing so. Proposals submitted will be considered on performance projections as well as cost and staff considerations.

3. Selection Criteria/Scoring Rubric

a. The perceived effectiveness of the proposal’s solution for carrying out the stated purpose of the fund. (30 pts)

b. The perceived ability of the proposing organizations ability to deliver the services as set forth in their proposal including availability of sufficient personnel and volunteers with skills for the specific approach proposed. (30 pts)

c. Creative ideas for generating additional contributions to grow the endowment fund to expand the program services. (10 pts)

d. Plans for coordination of Mary Petro Fund program with other organizations offering food and or medical services to residents. (10 pts)

e. Description of any ways you would tailor the program to help individuals who may not have skills or the ability to prepare meals at home. (10 points)

f. Plan for community and client access to program staff/administration. (10 points)

4. Response Format

a. A brief history of your organization, description of mission alignment to Petro Fund purpose (above, in bold) and summary of organizational qualifications and expertise.

b. Outline the method for implementing proposed program, including timeline and steps necessary to have the program up and running on July 1, 2018.

c. Provide information on program structure, including the process for supporting existing clients, serving new clients, and reporting outcomes.

d. Describe key staff involved in management and implementation, any existing or proposed community partnerships, and additional services that may be provided.

e. Describe how you would establish eligibility criteria for services and how you would implement and monitor the continued eligibility for services.

Proposals should not exceed 5 typed pages. Please attach a detailed program budget (does not count against the page limit.)

Proposals may be hand delivered, mailed, or emailed to the Community Foundation of Tampa Bay at the addresses listed below. Proposals received after February 21, 2018 will not be considered for funding. Questions regarding this RFP should be directed to the staff listed below. We look forward to receiving your proposal for administering this important program in Sun City Center.

Community Foundation of Tampa Bay
4300 W. Cypress Street, Suite 700
Tampa, FL 33607
(813) 282-1975

Matt Spence
Vice President, Community Impact
mspence@cftampabay.org

Jo Bull
Director of Operations
jbull@cftampabay.org