Under the direction of the Senior Director, the Program Director has a primary impact in the overall success and effectiveness of the Tampa YMCA Youth Development Department’s Before & Afterschool goals and objectives. The individual in this position is responsible for overall operations management of multiple Before & After School programs within Hillsborough County.

Critical areas of expertise include: leading others and working in teams, highly organized multi-site management, delivering and managing robust programs focusing on quality, proven results in growth in programs, successfully overseeing part-time and entry-level teams and interviewing, hiring and onboarding associates.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Develop and maintains Before & Afterschool program budget for multiple (10+) sites. Monitors monthly progress/variance.
• Responsible for program retention and growth.
• Develop and maintain regular communication and relationships with school principals and school representatives.
• Actively participate in school parent/teacher organizations as well as one additional community organization.
• Implement established Program Quality Standards and participate in the development of these standards.
• Conduct regular site visits and inspections. Participate in site Financial Audit as needed.
• Responsible for daily supervision of Site Supervisors and counselors in multiple (10+) School Age sites and Camp programs.
• Recruit, supervise, hire, and provide progressive discipline to the staff within the region.
• Act as a community representative to agencies such as Department of Children and Families, CDS, Early Learning Coalition, Children’s Services Council, School Board of Hillsborough County, the United Way and any other community partners.
• Develop objectives and job plans for Site Supervisors within the district.
• Ensure compliance with all State and local agencies including licensing.
• Develop and monitor staff training plan with HR Department, Senior Program Director, Associate Executive Director and/or the Executive Director.
• Attend all required departmental meetings including monthly Youth Development Operations Team meetings.
• Monitor and effectively controls the bi-weekly payroll.
• Assist with implementation of YMCA Orientation and Child Abuse training.
• Assist with curriculum development and implementation. Ensure all grant outcomes are met.
• Responsible for fundraising during Annual Y Campaign.
• Any additional responsibilities established by Supervisor.
• Ensure that all grant compliance measures are maintained, and execution of grant assessment processes.
• Ensure that grant outcome data is compliantly collected and reported by the deadline.
• This position will work at multiple school locations as assigned and must have reliable transportation.
• Assist in all areas, project teams, job tasks as assigned.
• Attend all conferences, trainings, meetings, and presentations as assigned.
• Must be willing and able to travel between sites and administrative offices on a regular basis.

Safety and Risk Management

• Ensures all Tampa Y program standards and best practices are implemented and followed. Applies YMCA policies and procedures, including those related to best practices, emergency procedures, medical and disciplinary situations and child abuse prevention.
• Ensures all program associates are properly trained and prepared for emergency situations. This includes implementing and following training requirements in addition to ensuring proper reporting of all incidents/accidents according to risk management procedures.
• Maintains proper records, including associate certifications, meetings, and trainings.
• Schedules associates and volunteers in accordance to safety and program needs and ensures all safety and program ratios are followed.
• Monitors programming to adhere to all state, local and YMCA health & safety regulations.
• Additional medication training may be required, including the implementation of administering medicine such as epi-pens, inhalers, shots/injections for diabetes etc.

Qualifications and Requirements

• Bachelor’s degree in Education, Psychology, Sociology, and Child Development or related field preferred.
• Minimum two years of experience managing multiple youth development programs and three years of experience working directly with youth in organized out-of- school-time settings.
• Multi-unit management experience or with large out of school time volume required.
• Proven experience meeting registration and attendance goals required.
• Preferred experience in compliance, training and curriculum.
• 45 hour DCF Child Care preferred or related trainings or certifications.
• Experience working with budgets, developing a budget, fiscal management of programs, and fund raising.
• YMCA management experience desirable.
• 60% travel throughout the county
• Must be a team player
• Self-Starter
• Takes initiative
• Excellent verbal and written communication skills, sound fiscal management practices, strong organizational abilities and problem solving strategies.
• Demonstrated leadership through experiences in supervision, community collaboration and innovation.
• Ability to adequately observe program activities, enforce safety regulations and apply appropriate policies and procedures.
• Visual and auditory ability to respond to critical incidents and the physical ability to act swiftly in an emergency.
• Proficient in Microsoft Office including Word and Excel.
• Bilingual, English and Spanish preferred.
• Reliable transportation required. Must be willing and able to travel between sites and administrative  offices on a regular basis. The Y reimburses associates for mileage.
• A license to drive and driving report that meets our insurance requirements pre-hire.
• Must obtain within 30 days of employment and then maintain current certifications in BLS, First Aid, and Oxygen Administration.
• Maintain other required certifications as stated in the training matrix.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job includes, but not limited to:

The employee needs sufficient strength, agility and mobility to perform essential functions and to supervise program activities in a wide variety of indoor and outdoor locations.
While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and authorized work phone/smart device.
Ability to instruct and observe participants during program activities.
The employee frequently is required to see, observe, and hear all participants, and make sound judgments and decisions.
Ability to perform all physical aspects of the position, including, but not limited to, leading class, walking, standing, bending, reaching, and lifting.
Ability to sit and reach, and must be able to move around the work environment.
Hear noises and distress signals in the program environment, including in the classroom and anywhere around the zone of responsibility.
Must have flexibility and the ability to adapt to changing circumstances.
Ability to lift and move a minimum of 30 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Ability to work in a variety of environments, specifically those subject to extreme humidity/dampness, heat and cold.
The noise level in the work environment is usually moderate to high.
This position requires reliable transportation and willing to travel, if needed.
This position may require availability to work flexible hours including evenings, weekends, and holidays as needed.

ACCOUNTABILITY:

Accountable for completion of assigned goals as measured by the number of people served, cause driven measures, service satisfaction scores, operating results, and supervisor evaluation of assigned duties.  Accountable for attaining and exceeding all State licensing standards as well as Association Operating Guidelines.