Position Purpose:

The Grants Management Specialist is responsible for managing grants operations for Bonnet Springs Park. This position manages all aspects of the grant cycle, coordinates grant strategy with colleagues, and ensures compliance with all applicable rules and regulations. They will support the Programming team on large event days and the Vice President of Programming with communications-related projects and administrative tasks.

Essential Responsibilities:

• Conduct prospect research for all grants and may prepare written profiles of funders for leadership
• Responsible for the research, preparation, and submission of all letters of interest, proposals, and grant applications
• Maintain an organized system for tracking ongoing and upcoming grant projects and prospects
• Collaborate with program staff to develop project budgets and identify specific objectives and workplans for potential grant-funded projects
• Responsible for submitting timely and accurate reports for all existing grant-funded programs
• Manage grants budget, calendar, and strategy in partnership with Development and Programming
• Assist with program and event implementation as needed. Be onsite for all major park events

Essential Functions:

• Conducts all business in a moral and ethical manner leaving no room to question the integrity of the park or its staff
• Conducts research to identify new funders and help grow the existing portfolio.
• Establish and maintain current information, contact, and relationships with foundation representatives and program officers
• Leads the implementation of and ensures adherence to grantmaking workflow processes and procedures.
• Maintains manual of standard operation procedures for grants management
• Research data for populations served including needs, trends, and other resources in the area
• Maintain grant calendar to ensure timely submission of letters of inquiry, proposal deadlines and reports as well as other reporting and management documents required to ensure stewardship and guarantee continued funding
• Collaborate with programming and development staff to create compelling grant proposals and funding requests, taking the lead on larger grant opportunities.
• Write and assemble most or all sections of each grant proposal, with key input from program and other staff
• Assemble grant requests, including letters, proposals, budgets, and presentations. Review guidelines for all proposals and reports to make sure all submissions are accurately formatted and include all required information
• Manages administration of the grant cycle from application to closing; ensures that grant requirements are met and payments are appropriate
• Works closely with staff to review applicant and grantee financial reports to perform grant due-diligence procedures and identify potential concerns.
• Maintain and provide timely reporting data for all grants, including progress reports, year-end, financial reporting, data collection from programs and special reports as required
• Processes all grant, matching, and directed contribution payments
• Supports finance team related to grant activity with annual report, audits, etc.
• Manages administration of grant management software as well as any related technology enhancements and/or changes
• Generates database and budget reports as needed
• Manages the routing and signature of all contracts processed via the grant strategies
• Prioritize projects to keep multiple projects moving in a timely manner, meet deadlines and manage supplemental material required for proposals
• Support general fundraising activities as needed
• Performs additional duties as assigned