Development Coordinator

About the Hermitage Artist Retreat

The Hermitage is a leading national arts incubator and multi-disciplinary artist retreat uniquely serving artists, the creative process, and the community. The mission of the Hermitage is to inspire and foster the most influential and culturally consequential art and artists of our time. Located on a nine-acre beachfront campus in Manasota Key at the southern tip of Sarasota County, Florida, the Hermitage provides diverse and accomplished artists with multi-week residencies to create new works of theater, music, visual art, literature, dance, film, and more. Hermitage Fellows have frequently described their experiences as “life-changing” and “transformative,” regularly noting that they accomplish more in any two weeks at the Hermitage than they otherwise might in two years. The award-winning original works created at the Hermitage are presented in renowned concert halls, theaters, museums, and galleries throughout our region and across the globe. In addition to the unique and invaluable experience we provide to artists, we take pride in our complementary missions of historic preservation, ecological restoration, and dynamic community engagement.

The Hermitage is the only major arts organization in the Gulf Coast region exclusively committed to the development and creation of new work across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

HermitageArtistRetreat.org

Artistic Director and CEO: Andy Sandberg

Development Director: Amy Wallace

Position Overview

The Hermitage is seeking a candidate who is enthusiastic about the organization’s mission: to inspire and foster the most influential and culturally consequential art and artists of our time. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

The job requires a high standard of excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential. This role requires exceptional organizational skills, the ability to multitask and balance a steady stream of deadline-oriented projects. Previous donor or client relations experience is required. This will be a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate, driven, and high-performing professionals. The Hermitage offers a competitive salary and a full benefits program.

JOB DESCRIPTION:

Reporting directly to the Development Director, the Development Coordinator serves as a key support role to further the mission and goals of the Hermitage Artist Retreat. The Development Coordinator provides comprehensive day-to-day administrative support for the development team, with a focus on gift processing, program registration processing, daily event reporting, and the maintenance of the organization’s Salesforce database. This position will also support calendar and fiscal year end appeals, cross train on event management, and management of email lists. As a member of the Hermitage team, this position will play a key role in the support of frequent events and programs. Special projects may be assigned.

PRIMARY RESPONSIBLITIES:

·       Responsible for gift processing (including generating acknowledgement letters and bank deposits), data entry, and pre/post-program processing.

·       Track contribution records and generate donor giving reports.

·       Provide program support in terms of preparation/setup/breakdown, printed collateral, attendance registration, and audience-list reconciliation.

·       Manage daily programs reporting and attendance records.

·       Reconcile sales and registration transactions (Square, etc.).

·       Enter and track donor relations activity detail into the database records.

·       Update and manage organization’s customer contact records and system.

·       Assist with activities related to donor receptions, dinners, and special events.

·       Represent the organization at community events and programs, as needed.

·       Oversee development office inventory (supplies, donor relations materials, etc.).

·       Coordinate special projects at the direction of the Development Director, Managing Director, or CEO.

QUALIFICATIONS:

·       Demonstrated excellence in organizational, problem-solving, and oral and written communication skills; strong writing, data entry, and proofreading skills are essential.

·       Careful attention to detail, professionalism, and a thirst for continued growth and learning.

·       Passion for the Hermitage Artist Retreat’s mission, vision, and values.

·       Strong administrative and coordination skills; must be detail-oriented with the ability to multi-task, effectively prioritize long-term and short-term projects , and manage time efficiently.

·       Excellent interpersonal skills as a team player; an active listener; at ease with a wide range of donors, constituents, and backgrounds.

·       Resilience in a fast-paced, constantly evolving environment.

·       Reliable and resourceful; takes initiative with a positive “can do” attitude.

·       Proven abilities to follow-up and follow through on tasks and service to customers, bringing requests and issues to full resolution.

·       Pursuit of excellence in all fields of work.

·       Proficient with all Microsoft Office and Google G-Suite applications. Prior Salesforce experience a plus but not essential.

·       Flexible to work evenings and weekends, as needed, in support of artist programs and special events on campus and throughout our region.

·       Proven ability to handle discreet and confidential information.

·       Ability to operate and troubleshoot basic office equipment and to quickly understand/utilize technical systems and databases.

·       Bachelor’s degree and/or equivalent.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of position: The Hermitage Artist Retreat on Manasota Key, Sarasota County, Florida

Please note: This is a full-time, on-site position; non-local candidates would be expected to relocate.

Salary and benefits: Salary commensurate with experience. The Hermitage offers competitive health benefits, along with a matching IRA program. A relocation bonus may be provided, as appropriate.