Job Listings
Facility & Event Host

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Position

Facility & Event Host

Organization

Community Foundation Tampa Bay

Location

St Petersburg

Primary Job Function

Administrative / Clerical, Event Planning, Facilities / Equipment

Type of Position

Part-time

Education Requirement

High School Diploma / GED

Experience Requirement

> 1 year

Salary Range

Less than $20,000

Salary Terms

Hourly

Remote Options

In-Person / In-Office (Not Remote)

How to Apply:

Send cover letter and resume to:  hr@cftampabay.org

Description / Details:

JOB TITLE: Facility & Event Host
EMPLOYMENT TYPE: Part-Time
HOURS: 25 hours maximum per week.  Not eligible for benefits
SCHEDULE: Tuesday – Thursday: 8:30 AM – 5:00 PM
LOCATION: St Petersburg, FL 33701

POSITION SUMMARY:
This work supports the overall goal of the Foundation for increasing philanthropy in fulfillment of our mission to build a better community.

RESPONSIBILITIES:
• General reception duties for the Pinellas Office.
• Support guests and team members with needs related to events including allocation of resources, room set up, break down/clean up, logistics, and technology utilization.
• Engage with visitors and respond to phone and email inquiries, serving as a knowledgeable resource for Foundation information.
• Support the streamlining of Pinellas Office processes and procedures, communications, scheduling, etc.
• Responsible for maintaining a professional appearance of the facility especially related to cleanliness, supplies, furniture arrangement and decorations, etc.
• Oversee the inventory of office and conference room supplies and make purchase recommendations as necessary.
• Ensure technology and office equipment is functional.
• Ensure maintenance of equipment and serve as liaison with vendors for repairs and general maintenance.
• Work with vendors to provide catering for conference rooms and special events.
• Manage forwarded incoming calls for the Main Office:  screen, direct calls, take and relay messages. Provide information to callers.
• Become trained and knowledgeable in various software processes in order to provide backup support as needed.
• Maintain Space security by following safety procedures and controlling access.
• Provide general administrative support as needed to all other Foundation staff.
• Attend scheduled meetings and work assignments as needed.
• Perform other related duties or special projects as directed by Supervisor.

GENERAL REQUIREMENTS:
• A professionally oriented individual with a polished demeanor in appearance and manner.
• A preference for related work experience at a non-profit/community foundation.
• Strong interpersonal, verbal and written communication skills.
• Excellent attention to detail.
• Strong computer skills including Microsoft Windows, Outlook, Word, Excel, PowerPoint, Teams.
• Commitment to providing high quality confidential service to colleagues, donors, volunteers and grantees.
• Desire to work in a team-based, collegial, hands-on environment.
• Work in a minimalist work environment and keep work space clean and clutter-free.
• Reliability.

BEHAVIORS REQUIRED:
• Customer-service orientation.
• Highly motivated with the ability to show initiative.
• Ability to be discreet and handle highly sensitive/confidential information in a responsible manner.
• Ability to handle diverse, simultaneous tasks, meet deadlines, and attend to follow through.
• A positive outlook and vision.
• Must stand by the service we deliver.
• Strong professionalism both in appearance and presentation.
• Ability to work independently and in teams/groups.

PHYSICAL DEMANDS:
Moderate physical activity; often performing strenuous activities, especially during event set-up and break-down.

 

How to Apply:

Send cover letter and resume to:  hr@cftampabay.org