Reports To: Annual Giving Manager
Non-Exempt

SUMMARY
The Development Coordinator plays a key role in supporting the Development Department’s efforts to sustain and grow relationships with prospects, donors, vendors, and partners. Reporting to the Annual Giving Manager, this position is responsible for providing essential administrative functions, managing the donor database, and assisting with event planning and execution. The Development Coordinator will work collaboratively on cultivation events, the partner coalition, volunteer days, special events, and other department initiatives. This role requires handling confidential and time-sensitive materials with professionalism, strong organizational skills, and a high degree of discretion. The primary goal of this position is to support the development of sustainable relationships with individuals, organizations, and corporations, helping to advance the mission of University Area CDC (UACDC).

ESSENTIAL DUTIES AND RESPONSIBILITIES
Core duties and responsibilities include the following:

• Demonstrates understanding of the organization’s mission and strategic plans.
• Manages donor database including accurate records and data integrity.
• Performs timely and accurate gift entry, gift in kind entry, donor acknowledgements, year-end tax letters, keeping up to date mailing and invitation lists.
• Reconciles Development gifts with the Finance office on a monthly basis.
• Assist with thank you letter correspondences to donors and tracking in database.
• Generates mailing lists for gala invitation, annual holiday card and annual report mailing.
• Participates in staff duties for internal & external development events.
• Assists with coordinating all aspects of event logistics for the annual gala, quarterly partners coalition event, donor appreciation events and special events.
• Assist with annual campaigns such as Give Days and year end appeal.
• Assist with and maintain Partners Coalition Membership Directory and distribution.
• Update donor database with event guests contact information as well as new constituent information as provided by the Executive Leadership and Manager.
• Assists with coordination and monitoring of Development timelines and ensure deadlines are met.
• Manages correspondences of the Development Department as directed by Manager.
• Maintains stock of promotional materials provided by Marketing department
• Attends training meetings/conferences/symposia on related topics as directed by the Manager.
• Other duties may be assigned.

OCCASIONAL DUTIES
Participation in company events and external events (luncheons, galas, meetings) as needed.

ACCOUNTABILITY
Reports to Annual Giving Manager

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:

• Customer Focus / Orientation Sub competencies: Customer Orientation. Sensitive & responsive to internal and external customer needs, demonstrates skills in customer service and satisfaction, maintains a positive attitude, willing to listen to customer problems & seeks solutions; stays in tune with changing needs of customers.
• Interpersonal Style Sub competencies: (Interpersonal Skills, Communication, Teamwork) Relates to people in an open, honest, sincere manner. Treats people with respect. Develops effective working relationships. Is friendly and approachable. Listens attentively to others. Communicates ideas clearly. Communicates appropriately with supervisor, co-workers and direct reports.
• Self-Management Sub competencies: Adaptability, Reliable, Dependable, Self Sufficient, And Composure: Adapts readily to changes. Works effectively under stress. Needs minimal supervision. Is comfortable working in a fast paced environment. Is reliable, dependable & results-oriented. Maintains productivity & composure under pressure. Views problems as opportunities to create new solutions.
• Thinking Skills Sub competencies: Problem Solving & Judgment. Diagnoses problems efficiently, gathers sufficient input before making a plan of action, quickly determines source of problem, identifies information needed to solve problems, and analyzes alternative solutions.
• Administrative Skills Sub competencies: Detail Orientation, Planning & Organizing: Possesses ability to organize, plan and follow-through on multiple tasks, recognizes and attends to important details with accuracy and efficiency, effectively prioritizes work, establishes clear goals, tasks and plans, anticipates potential problems & analyzes alternative solutions.
• Technical Aptitude/Proficiency Sub competencies: Learning proficiency: Picks up technical things quickly (i.e. learning new software); is good at learning a new industry standard or practice; policy or procedure; does well in technical courses technical courses, electronic training or reading technical materials to master a software package.

BUSINESS RELATED CONTACTS
Internal and external personnel.

EDUCATION AND/OR EXPERIENCE
Bachelor’s degree and a minimum of 2-4 years of experience. Prior work experience in a non-profit organization is an added plus. Excellent computer skills including all MS Office applications (Word, Excel, Outlook, PowerPoint) and experience with Bloomerang or similar fundraising software is a plus. Previous experience with event coordination and administration. Experience working in a deadline-driven environment and attention to detail is a must. The ability to multi-task, strong problem-solving, priority setting, organization, and collaboration skills are required. Excellent proof reading and quality control skills are required, along with strong time management skills is a must.

LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, clients, customers, and the general public. Bi-lingual is an added plus.

MATHEMATICAL SKILLS
Ability to apply mathematical concepts.

REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of Database software, Outlook, and Microsoft Office Suite, including but not limited to Spreadsheets, Presentations, relational databases, and Word Processing software. Experience with Bloomerang software is an added benefit.

OTHER QUALIFICATIONS

• Willingness to participate in occasional evening and weekend activities.
• Frequent local travel is required. Must have reliable transportation.

PHYSICAL DEMANDS

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl, and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.   Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Disclaimer: Job descriptions are not meant to be all-inclusive and the job itself is subject to change. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

University Area Community Development Corporation, Inc. is an Equal Opportunity Employer. University Area Community Development Corporation, Inc. does not discriminate applicants or employees for terms of employment on the basis of race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, familial status, marital status, pregnancy, age, disability status, veteran status or any other terms prohibited under county ordinance, state or federal law.

We are a drug free workplace!