Administrative & Operations Manager – Marine Conservation Non-Profit

Organization: Anna Maria Island Turtle Watch (AMITW), a nonprofit dedicated to monitoring and protecting sea turtles and shorebirds on Anna Maria Island in partnership with the community and its visitors.www.islandturtlewatch.com

Office Location: Holmes Beach, FL 34217

Education: High school diploma required; associate degree or relevant professional experience preferred.

Reports To: Executive Director; works closely with staff and volunteers.

Job Summary

Oversee the organization’s daily administrative and operational functions while providing logistical, communications, and organizational support to the Executive Director, staff, and volunteers.

This is a multi-faceted position encompassing three primary areas:

• Office Administration: Supplies, filing, phones, emails, computer backups, and bookkeeping support.
• Operations: Merchandise, inventory, equipment, maintenance schedules, and event logistics.
• Communications & Outreach: social media, website updates, public inquiries, calendars, and events.

The ideal candidate is self-motivated, resourceful, and capable of independently managing daily responsibilities while anticipating organizational needs.

Primary Responsibilities

• Manage merchandise (shirts, hats, ), including ordering, inventory, preparation, and stocking.
• Manage merchandise sales at local stores, farmers markets, and community events.
• Maintain and organize outreach equipment to ensure it is ready for events.
• Manage office supplies and educational materials, including inventory, ordering, and stocking.
• Maintain organized filing systems for both digital and physical documents.
• Perform weekly computer schedules.
• Maintain equipment maintenance schedules.
• Answer and direct phone calls and respond to “Contact Us” emails with professionalism and courtesy.
• Coordinate with local stakeholders regarding beach events during sea turtle nesting season.
• Provide administrative and organizational support to the Executive Director and volunteers.
• Document purchases and payments using QuickBooks bookkeeping software, including downloading transactions from Square and PayPal.
• Manage social media posts and responses.
• Maintain the event and outreach calendar and coordinate scheduling.
• Update the organization’s website using WordPress.
• Assist with planning and organizing events, including the annual Nesting Season Kickoff and annual Fundraiser.
• Provide team coordination and administrative support to enhance productivity and organizational efficiency.

Preferred Qualifications

• 3–5 years of experience in office administration, office management, operations coordination, or a similar position.
• Experience managing inventory, purchasing, vendors, and organizational supplies.
• Proficiency with Microsoft Office, Google Workspace, and QuickBooks.
• Experience with social media management and website content updates (Canva and WordPress preferred).
• Familiarity with digital payment platforms such as Square and PayPal.
• Experience coordinating events, schedules, and logistical arrangements.
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to independently manage multiple responsibilities and meet deadlines.
• Ability to work effectively with employees, volunteers, vendors, and the public.
• Ability to work in a small, shared office environment.

Additional Desirable Experience

• Previous nonprofit experience.
• Experience supporting an Executive Director or similar leadership team.
• Experience coordinating volunteers.
• Experience with public outreach, education, or community engagement.

Position Details

Job Type: Full-time, Onsite

Expected Hours: 40 hours per week

Salary: $50,000–$60,000 annually, with opportunities for performance-based bonuses.

Benefits: Paid holidays and paid time off (PTO).

License/Certification: Valid driver’s license required.

Ability to Commute: Holmes Beach, FL 34217 (required).

Willingness to Travel: Up to 25% as needed. Occasional travel to off-island storage facilities located along Cortez Road and Manatee Avenue is required.